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The Canberra Climbers’ Association (CCA) was founded in 1998. Membership is steadily growing and CCA is now a respected body representing climbers’ interests across the ACT region. The CCA has a broad membership base and supports all types of climbing: ro

Create an Event on the Website


[DRAFT VERSION]

Once the event has been approved an 'Event' can be created in Member Jungle.

This tutorial will focus on the steps needed for a climbing meet that assumes, 15 attendees, including 3 Trip Leaders. To assist we have a help page explaining some primary concerns about how Events work in Member Jungle -> https://cca.memberjungle.club/admin-events 

Steps

  1. Open the Events Module
  2. Choose 'List Events' from the left side menu.
    • A list of Events will be displayed
    • There are some events in the list with a name starting with [TEMPLATE]. These are intended to be copied and used for specific events and meets and hopefully make your life a bit easier. We can adjust and improve these templates as we go and learn how to best make use of the platform.
  3. Click the copy icon  next to the '[TEMPLATE] Limited Attendees - Ticketed' event
    • This will copy it with all of its settings so you've got most of it set up and ready to go.
    • You can choose a different template depending on the type of event you're registering. Most of the steps will still be quite similar.
  4. Provide an Event name, start date, end date and then select the 'clone' button.
    • A new Event will then be created and you'll see it in the list of events, and it'll have most of the default settings we want already applied.
    • It won't be visible anywhere just yet
    • We still need to customise some of the details before publishing it
  5. Click the 'Edit' icon to customise the event 
  6. Provide Details on the 'General' tab
    • short description and description are important. Some template text is in the description that can be re-used if it's useful.
    • the short description is what will appear on the home page and anywhere there's a list of events. it should be just a few lines and is plain text (not formatting)
    • The description is longer, can be more detailed and allows for formatting and images.
    • Looking at other events can provide some excellent template text ready to re use.
  7. Save, then move to the Locations tab
    • The google map can be made to display a location that doesn't have a street address by just populating the Address line 1, then selecting the 'regenerate' button next to the map
    • This location and map will be displayed to users when registering
  8. Save, then move to the Image/Documentation tab
    • Upload an image and thumbnail if you have one. Both are important for drawing attention to the event. Feel reach out to the other activity leaders if you need an image for a particular location.
    • The image should ideally be "at least a 800x400px (2:1 ratio)"   - so much wider than it is tall.  If you need to pad the image out so that it matches that ratio you can usually safely use white as the background.
    • You can also embed images into the description back on the 'General' tab, by simply copy and pasting it into the body of the description
  9. Save, the move to the Contact tab
    • Most of this information can be left blank, but you do need to set the email address to the address you want registrations sent to (probably yours).
  10. Save
    • Generally there's no need to customise the Security, Other, Registration, Emails or Ticketing tabs, but feel free to have a look and edit what you think is appropriate.
    • If you want to explore the "Registration" page
      • "Changing the "Accept Online Payments" to no, will take away to ask questions of participants at sign up time, don't worry though, we can change $0 if we don't want to charge.
    • If you want to explore the Emails Tab
      • It provides the ability to set scheduled emails to participants, or to all members
      • Reminder emails before the events for people who have signed up the day or week before could be handy if you want to configure them, and you can always come back and configure this at a later date if you want.
      • We could also send "please provide feedback" emails after the event, though we haven't configured the form for that yet.
    • If you want to explore the Tickets tab
      • by default each event has
        • 12 tickets reserved for normal members with a default cost of $10
        • 3 tickets reserved for activity leaders with a default cost of $0
      • These numbers are based on those in the CCA's Operations Manual, and can be overridden if the trip has been approved for different numbers.
  11. Go to the Form tab
    • You'll be prompted that you're leaving the form, select ok
    • This will only be visible if you've left the "Accept online Payments" option on the "Registrations" tab set to "Yes" - but don't worry, the cost per ticket can be set to $0. This is just a requirement to be able to ask extra questions as people sign up. 
  12. These are the default questions asked when people register for an event. You can modify the questions to make them appropriate for your event. Please consider the CCA questions defined in the CCA Operations Manual when removing questions. Some are necessary for all climbing meets such as emergency contact, others can be customised for specific types of events, such as car pooling.
    • When you edit a field it is automatically saved (there's no special save button when you're on the 'Form' tab)
  13. Then preview it by either going to the calendar via the home page, or selecting the 'preview' icon in the events list.
  14. When you're done, 'Activate' the event by checking the check box

 

Current CCA members will now be able to register for this event. To do that they'll need to sign in and fill out the form.

Now what?

Now the event will be visible to everyone on

  • CCA website via the homepage
  • CCA website via the Events lost
  • events list and app

 

Additonal other places it might be sensible to advertise the event include

  • Facebook
  • Instagram
  • The CCA Newsletter

To arrange this ...........(TODO find out how to make this happen)

Current CCA members will be able to register for the event.

 

Register Yourself


You should start by registering yourself and encouraging your Trip Leaders to do the same. This will formalise your attendance in the system and allow you to confirm the notifications are going to the right spot.