Pre Trip Planning

To get a CCA event approved some basic planning and documentation needs to be put together. These are standard documents required by our Operations Manual / Insurance processes.

The basic steps for getting a trip planned are:

1. Create the standard documents for the proposed event
   • CCA Activity Proposal
   • Emergency Response Plan
   • Equipment Lists for Group and Participants
   • Risk Management Plan
   • Newsletter text
     • This is the text which will be used for the event on the website later.
   • These templates can also be found on DropBox at Dropbox\CCA Members\Club Activities\Insured activities\Activities Forms Masters\
2. If you have access, creat a folder in DropBox for the event, under \CCA Members\Club Activities\Insured activities\
   • the folder name should be {location}\{year}-{month}\.
     • The naming convention was chosen because
       • over time we will likely have several trips to a single location,
       • having the date in YYYY-MM-DD format means when sorted, they'll appear in time order from newest to oldest.
   • Some users might not have access to the CCA DropBox. If not Pete or Casey can help out storing them. When we upgrade our document storage soluton we'll sort out access for everyone who needs it.
3. Once these documents are complete they can be submitted to Pete for review.
4. Once Pete gives a thumbs up you can send them to Zac and Jim for formal approval